Life in London is hardly known for its slow, laid-back pace. This applies especially to professional contexts, where competition and high operating costs make it difficult to even stay afloat in a lot of cases.
Having to move offices can add a seemingly insurmountable burden to that overall stress, and it’s crucial that you take every step available to you to make it as easy as possible.
From starting the planning process early on to communicating the move to all relevant stakeholders, here’s how to go about making your London office move less stressful.
Don’t leave things too late
The number 1 thing that you can do to keep your office move stress to a minimum is to start planning early on. With everything from finding a new office to move to, to organising for parking ban suspensions, you want to make sure that you have as much time available to you as possible.
Given the additional complications associated with moving offices, you’ll likely want to start kicking things off as early as a year in advance. Don’t underestimate how long it can take to find a suitable and affordable new location – you want to have time left over for things to go wrong, which they almost inevitably will do.
Use external service providers
If you were considering doing the office move without help from any professional services, let us stop you right here. If you want to make things more stressful, doing the move all by yourself is likely the single biggest thing you could do in this area.
Make sure that you use a removals service such as Kiwi Movers, an IT company to help you move and install your digital services, and construction and cleaning teams to help you fix up the new place. Book all of these services well in advance, to avoid any potential disappointments.
Minimise operational disruption
Moving offices will inevitably be stressful for certain people running the business in question, but you need to contain that stress and disruption as much as possible, to ensure operational continuity. There’s a lot you can do to work towards this, and you’ll need to take it seriously.
It will include making sure that you’ve done all you can to prepare the new office space for your arrival, so that minimal refurbishment needs to be done when you get there. Your employees should arrive at a space that is fully functional, so that they can start to settle in and get to work right away.
Communicate the move to all stakeholders
Lastly, you need to work on making sure that no one who will be impacted by the move is kept in the dark. In addition to informing employees, you need to make sure that you communicate the move to any other stakeholders who might be impacted early on.
Whether that’s a team from an international office who’s coming to visit or your regular paper deliveries, have a clear communication plan for these parties in place to keep any avoidable issues to a minimum.
These ‘preventative’ measures can make a huge difference to how stressful your move is, and in the grand scheme of things, they really don’t take much time to implement. Get started now, and you’ll make things easier for everyone involved.
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