Planning any event is going to be brutal in some shape or form because of all that goes on and all that has to be planned. This is where technology can come in and make your life so much easier than what it might be at this moment. Take some time to peruse the following tools and see how they can help you in your event process.
Monday
This is one of those websites that does it all and has connectivity between so many apps, you’ll never be at a loss as to finding what you need. Monday is usually used as a workflow type of system but when you are planning an event, aren’t you working with a process or workflow that has to be controlled and timed down to the wire.
Monday allows you to have multiple contributors in multiple project types. The system is a little difficult to begin with, but once you start using the system it becomes rather intuitive with deadlines and file connection with Google Suite.
Trello
This system … to be honest it is something that entire programs can be run from. From fille connectivity, scheduling social media work, planning and connecting to Canva and more, there’s just so much that works with this management system.
First, you start with boards that you then create cards on. These cards can have due dates, attached files, shared images, notes, to-do lists and so much more. You can organize by event or even by team to make things easier for you. With its drag and drop system, you can move cards and text with ease and make sure that everything is organized the exact way you need it.
Google Suite
This is a big one for any event, large or small. It’s generally best to create your own event planner account so that you can keep everything in the same place. Then from there, you can create separate folders for each event or for each year that you are running events.
It’s hard to keep this short and sweet, but you can run presentations that key your team in to important guests, track inventory and budgets with Sheets, hold business calls with their video messaging system, Google Meets and so much more.
While systems like Monday and Trello are helpful in creating connectivity and a positive workflow interface, Google can do just as much with just as much clarity.
Slack
Having trouble keeping communication with your team? One of the best ways to make sure that you are working with the right people at the right time is to use the channels option within Slack. There are ways to make sure that you tag the right people to comment on a given situation. You can add tags to names to help keep your teams organized and quickly make communication happen more smoothly.
Canva
As mentioned earlier, there is a program called Canva that allows you to create a multititude of multimedia products. There are some pay walls, but generally speaking you get access to fantastic formats and layouts and then to top that off you are able to move elements around to fit what you need.
Holiday event? Add in some holiday elements for free and make a poster like you’ve never made before. Need an Instagram post? They already have templates available for you!
Walkie Talkies
Now, this may not be as high tech as something like Slack that goes on your phone, but this is something that is very important for immediate connection especially when it comes to the day of the event.
Walkie talkies, simple two-way radios, something akin to those items will help make sure that your team can reach you at all times and that you can reach them. It’s hard to always have communication in your ear, but when running an advanced event, these are perhaps the most invaluable items on the tech list!
Your Final Choices
When it comes to asking yourself about event management software, or even physical technology, there are many things you have to consider. What is your style? What is going to work best for you and your team? What apps are going to create connectivity instead of confusion?
These are hard questions to ask especially if you are new to event planning. However, the systems listed here can be learned with ease and have vast help options available to and great customer service teams. Pick one to get started and see what works best for you!
